Recital Request (Jury Approval) Form (MS Word)
Recital Program Format (MS Word)
Jazz Program Format (MS Word)
Vocal Translations Format (MS Word)
Faculty and Ensemble Request Form (MS Word)
This may appear to be a long and intimidating page. No sweat! It's an easy process!
When may recitals and concerts be scheduled?
- Faculty may schedule Large Ensembles, Operas, and Conferences anytime for any future date.
- MUS 396/696 ensembles, Faculty Recitals, Studio Recitals, and Guest Artists may begin scheduling April 1 for the next academic year.
- DMA, Alumni, and Organizations outside the School of Music (subject to approval) may begin scheduling May 1 for the next academic year.
- Graduate (MM) recitals required for degree may begin scheduling June 1 for the next academic year.
- Undergraduate recitals required for degree (451, 453, 351-MusEd) may begin scheduling August 1 for the upcoming academic year.
- Non-required recitals (151, 251, 351-nonMusEd, 353, 551 and any other non-required performances), and student-organized small ensembles (trios, quartets, quintets, etc.) may begin scheduling September 1 for the current academic year.
- Organizations affiliated with the School of Music (Phi Mu Alpha, Sigma Alpha Iota, Mu Phi Epsilon, CMENC, Pi Kappa Lambda) may begin scheduling September 25 for the current academic year.
- Alumni recitals and concerts by organizations non-affiliated with the School must be presented before November 1 (Fall Semester) and before April 1 (Spring Semester).
- Required recitals may be performed at the following times:
Monday - Thursday at 5:30 or 7:30
Friday at 3:30, 5:30 , or 7:30
Saturday - Sunday at 1:30, 3:30, 5:30, or 7:30
- Non-required recitals may be presented only Monday - Thursday at 5:30
Before scheduling your recitals and concerts:
- Students should clear dates and times with teachers, appropriate committees, accompanists, other participants, and family.
- Consult School of Music Calendar website: musical.uncg.edu for available dates and times. Use the link on the left, "Room Schedules," to access the individual calendars for either the Organ Hall or Recital Hall. In rare instances, highly specialized Undergraduate Honors Program or Graduate Lecture-Recitals may be presented in Collins Lecture Hall (Room 217). Please keep in mind that there may be a hold on a date that does not show on the main Calendar of Events due to pending jury and/or materials deadline. However, all tentative recitals will show on the individual hall calendars.
Tip: Select at least three (3) possible dates.
- Prepare a list of all equipment needed.
Scheduling time in Halls, Atriums and Rotunda:
- All recitals, rehearsals and concerts to be scheduled in the School of Music Halls must be booked through the Main Office.
- Requests for any other special events in School of Music must be made through the Main Office.
- Concerts and rehearsals in Aycock Auditorium must be booked through Jan Hullihan, technical director at Aycock Auditorium.
E-mail your request to the Concert Manager or come by Room 220 during office hours. The following must be included in any e-mail correspondence:
- Proficiency Level (ex. 251, 351, etc.)
- Instrument or Vocal Category
- Degree or non-degree recital
- Teacher
- Telephone Number
Responses for concert, recital, or rehearsal requests will be made in a timely manner, usually within 24 hours. E-mail reservations are made on a first-come, first-served basis according to time of delivery.
If you are reserving in-person, you will sign your tentative reservation during your visit. If you are requesting a reservation via e-mail, you will be asked to stop by the office to sign your reservation as soon thereafter as possible.
All recitals, with the exception of those starting at 7:30pm, should be no longer than 75 minutes, including intermission. There is likely to be a recital following these times and the Stage Crew must be able to reset the halls (i.e. clean-up and stage changes).
Most importantly:
- A jury examination to approve the presentation of a student recital must be passed at least one month prior to the scheduled performance date. What exactly does "at least one month" mean? If your recital is scheduled for March 3, your jury must be prior to — or on — February 3. Recitals scheduled during the month of January must be juried prior to or on Reading Day (jury day) of the preceding Fall Semester. A recital cannot be presented nor will it be advertised on the Concerts and Events Calendar until the recital jury is passed.
- There is one form to submit. This one form is the Recital Request (jury approval) form, and it may be downloaded using the link at the top of this page. This should be brought to the Main Office, signed by your instructor, along with a check for $35(recital fee), as soon as you pass your recital jury. We will not accept your form without your check, nor will we accept your check without your form. Your recital will be cancelled if the paperwork and check are not received at least one month in advance of your recital. Sorry, no exceptions!
- Please be sure to include any special staging requirements (extra stands, chairs, and/or arrangement thereof) at the bottom of — or stapled to — the Recital Request form. The use of a harpsichord or fortepiano requires approval from Dr. Andrew Willis.
- Your recital program must be submitted to the Main Office, attention: Concert Manager, in electronic format (disk or e-mail attachment, Micorsoft Word ONLY, formatting for which may be downloaded from the link at the top of this page) at least one month prior to recital or concert date. Sorry, no exceptions! Timings for selections (minutes per piece) must be included with your program information to ensure a high quality recording. Jazz Studies students: your program requires a slightly different format, which may also be downloaded from the link at the top of this page. Vocalists: English translations of foreign-language texts are required by the Vocal Studies Division. It is a professional courtesy, although not a required one, to include both the foreign text and the English translation. A Vocal Translations form is available via the link at the top of this page. Texts and translations are to be submitted via disk or e-mail attachment to Noah Hock (again, Microsoft Word ONLY) at least ONE MONTH prior to your performance. All performers: the fonts, sizes, line spacings, and applicable tables within these downloadable forms are exact. Please don't change them!
Be proud of our facilities; keep them clean and respect the spaces where you are rehearsing and performing.
If you have questions, ask. We're here to help make your concert/recital experience a success!